Undersecretaries Associate Secretaries Agency and Tool Administrators Local Administrators Institutions Division Superintendents Market Simple and Supplementary Institutes Minds All Others Stressed

Undersecretaries Associate Secretaries Agency and Tool Administrators Local Administrators Institutions Division Superintendents Market Simple and Supplementary Institutes Minds All Others Stressed

1. The team of studies (DepEd) issues the enclosed information on the exchange of Learners’ School record, which build common operations and standards the demand, and release of students’ version 137 (Permanent track record) and Form 138 (state Card) in most open education across the country.

2. This insurance policy aims to make sure the clean and efficient asking for and publishing of learners’ faculty data without inconveniencing the students and folks.

3. All DepEd sales and other related issuances, regulations and rules, and provision, that irreconcilable with this coverage, is hereby repealed, rescinded, or improved appropriately.

BR. ARMIN A. LUISTRO FSC Assistant

ADVICE TO THE INQUIRE AND EXCHANGE OF LEARNER’S SCHOOL DOCUMENTS (KIND 137 & FORM 138)

I. Rationale

There are 2 basic college lists that demonstrate the learner’s account and academic and extra-curricular standings: version 137, known as the everlasting report, which contains the learner’s account and famous academic track record, and type 138 as well as the review credit showing the scholastic efficiency of a student in certain faculty year. DepEd Purchase No. 8, s. 2015, the Classroom analysis coverage, presented the guidelines about know-how to be incorporated Forms 137 and 138.

Kind 138 is granted to levels 1 to 10 learners every grading cycle while levels 11 to 12 will receive it every conclusion term. To the end of the college 12 months, version 138 is definitely a required record for a learner enrolling to a higher score level because it likewise indicates the learner’s advertising condition. On the flip side, college bodies request the release of type 137 of levels 1 to 12 learners which convert to a new university or transition from basic to second.

Through the lack of specified practices, the whole process of requesting and issuing of established class reports of students differs per class. This plan shall decide the systems as implemented from the school in dealing with the learner’s university information when students register, shift colleges, and ask for essential papers for more related usage.

Two. Reach for the Coverage

This Order aims to establish standard tasks and methodologies inside demand and release of students’ version 137 (Permanent Record) and Form 138 (state cards) throughout institutes and facilities department workplaces (SDOs) nationwide.

III. Meaning Of Terminology

  1. Form 137 (lasting report) – permanent faculty learner tape featuring the historic educational and co-curricular history associated with learner
  2. Form 138 (state cards) – post featuring the educational functionality of a learner in certain faculty seasons
  3. Getting School – the college asking for for any long-term reports of a moving student
  4. Originating Faculty – the institution publishing the long-lasting data of a transferring student

IV. Rules Statement

The division hereby confirms the typical systems and standards in asking for and publishing of learner’s university record. This process follows the DepEd’s visualization, objective and key phoenix sugar daddy beliefs and signs up for the theory of:

a. 100 % free, excellent basic training;

b. openness and liability;

c. Accessibility and appropriate discharge of learners’ college record; and

d. Security and confidentiality of learners’ registers.

Pointers on Learner’s Faculty Information

This coverage defines the typical methodologies in pass of learners’ faculty data. This strategy details the procedures in requesting the long-lasting school files (type 137) for a powerful exchange of documents without inconveniencing the mother and father or the students.

To ensure the effective launch and pass of students’ college documents, the next will probably be discovered:

a. The shift of data of students ought to be made simple and fast without encumbering the learners and moms and dads. However, this absolutely will maybe not damage the privacy and security of school records.

b. Receiving institutions shall protected all long-term record (type 137) off incoming students before the terminate of 1st grading period. For transferred-in students via college season, shift of forms will probably be attached thirty days (30) from first-day of school attendance.

c. students and/or their own folks or guard are certainly not able to hand-carry the long lasting registers (kind 137) on the obtaining faculty.

d. If there is unavailability of version 137 as a result circumstances beyond our management, the Report on campaigns (college version 5) can be utilized as replacement, you see with the schooling Division company (SDO).

e. The Learner records program (LIS) will probably be used as platform when you look at the need and discharge of learner school registers; therefore the transaction shall stringently getting from the getting and coming schooling merely.

Listed here techniques is then followed to support the need and release procedures:

A. School-to-School Transport of Kind 137

The bulk of transaction on transfer of learner’s class record ordinarily come about during enrolment time and bash gap of classes. To help the clean and quick move of documents, the flowchart below portrays the procedure of need and launch of students’ type 137between the obtaining class and originating university;