From tornadoes to fire,disasters can happen when you least expect them and have devastating impacts on your business
- Partition your hard drive:Partitioning a hard drive means creating and data zones. This means that if the program portion of a hard drive crashes, you may be able to recover the data because it is stored in a separate location.
- Perform disk defragmentation: The process of saving and deleting files naturally creates gaps on the hard drive that other files are then filled into. When data is split into segments for storage it takes longer for the computer to access the data and also makes file corruption more likely if the hard drive crashes. Defragmentation arranges files more contiguously to lower the risk of data loss and speed up computer processing time.
- Use anti-virus software: Anti-virus software is essential to prevent viruses and malware from infecting your computer. Be sure to keep anti-virus software updated so it runs properly and effectively.
- Keep your computer clean and dry: Dust or moisture collecting in a computer can cause the hard drive to crash or computer to overheat. Store all computers and laptops in dry, ventilated areas.
- Keep computers in a safe location: Computers should be kept stationary and in a location where they are not likely to be jostled or damaged. Keeping your computers out of the way will also reduce the risk of theft.
- Control employee access: All employees working with company data should be properly trained about confidentiality or how data can be shared. It is in the best interest of your company to control who can access different levels of data to protect from accidental or intentional data loss.
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One important measure to prevent human error in data handling is proper training. Ensure your employees understand how data processing within your company works and how your backup systems function. This can be as simple as knowing if the documents they are working with http://www.yourloansllc.com/installment-loans-ky/ will be backed up automatically or if they must manually save files while they are working.
Power outages can interrupt business operations substantially, shutting software systems down without warning. Not only can this result in the loss of unsaved data, but it can also cause existing files to be corrupted due to improper shutdown procedures. Sometimes, entire programs may be rendered non-functional by a poorly timed power outage. If a computer shuts down while it is writing to the hard drive system, it may never start up again.
They can destroy your computer, your data and even your business entirely. To minimize the effects of a disaster and ensure you can carry on, back up your data on a weekly basis and store files in a secure location.
No matter how you choose to back up your data, it is essential to make sure your data is backing up properly before a catastrophic data loss occurs. No one wants to realize after a data loss that files did not write correctly to the backup server and are corrupted. Perform periodic tests of backed up data to ensure your documents are properly formatted and there is enough space to store your files in your backup destination. Backups should be performed frequently so that minimal data is lost should your main system for data storage go down.